Organisation Administrator

What is an organisation administrator?

The organisation administrator is a user type in PKB. They are responsible for performing 4 key tasks for all patients within the organisation:

  • viewing patients that have missing demographics or identifiers and updating accordingly

  • checking for demographic mismatches between PKB and incoming HL7 feeds e.g. from the laboratory

  • managing their organisation network

  • view the code sets that their organisation are using

This role is usually held by a member of the data quality team.

How do I become an organisation administrator?

A member of the PKB success team has to set you up as an organisation administrator. For more information please see our Deploy site

Once registration is complete, you will need an existing member of your organisation to log in and out to fully activate your account.

How do I export the items listed on the HL7 review tab?

Click 'export CSV' to download a CSV of the list.

How do I manage organisation networks?

If the organisation is in a network, the Organisation network tab allows the organisation administrator to view a list of organisations within it and their current status.

Joining a network is a two way process

  • If the organisation is added to an existing network, the organisation administrator is responsible for approving entry into this network via this tab.

  • If the organisation is the lead of a network, they are responsible for activating other organisations once they have approved the invitation to join.

For more information on organisation networks, please click here

How do I download my organisation's HL7 codes?

Your organisation's list of HL7 codes can be accessed by clicking the Code Set tab.

Once here click 'Export CSV' to download a CSV file with your organisation's list of codes.

These values can change over time, so we would encourage all customers to check that this information is up to date and to remember to think of PKB as part of your internal change processes whenever these are modified.

This information is used by PKB to replace a code with a more user-friendly display string in the web interface, and to help assign the correct privacy label. The precise behaviour varies depending on the type of code set; please see our HL7 documentation for more information.

If you have any questions, or think that this information needs to be updated for your organisation, please get in touch.